Time Management – The linear organization of all things.
The Creative Mind – The sprawling, tangled web of all things.
Perhaps you can imagine the problem of aligning the two? Perhaps even have the problem? I certainly do. And if you’re anything like me, you may appreciate these 5 Fave tools that help get me through the day.
#5 – Google Calendar
What’s great about the Google Calendar is that it can be collaborative and accessible from anywhere. I set up a Google Calendar a couple years ago to manage the use of the computer lab at school. By sharing the log-in and a common calendar, teachers can easily see when the lab is available and sign up for their desired time in the lab. The best part for me is that I use Google Calendar Sync, which automatically sends an event to my Outlook calendar. Plus, you can even set it to e-mail you with reminders!
#4 – Outlook Calendar and Reminders
I love having a calendar attached to my e-mail management. Every date and event that is sent to me by administrators, teachers, parents, and students can quickly be added (of course, with strategic reminders to keep me on track). You probably use a calendar in this way, too. But have you considered creating events and reminders for regularly occurring activities as well? This has been so helpful.
For example, I set up a reminder for my elementary staff and me to send in our lunch counts and orders each morning. You would think I would remember to eat, but as any teacher knows, once a morning gets rolling, it’s like a semi-truck heading down a mountain. Without something disrupting the momentum, we’re heading to the cafeteria before we know it.
Perhaps the most embarrassing to share (and yet powerful) reminder I’ve set is one that pops up each morning telling me, “You make a difference in kids’ lives! Be amazing today!” This chance to remember why I do what I do and to focus on what’s important is a great way to start my days. (I’m not the only one who gets this reminder at my school, by the way.)
Yes, an alarm clock makes the list. My creative mind loves working at night, staying up late, sleeping in, and waking up to sunshine. Even living in Florida, that is not the reality of my teacher’s schedule. This clock is a life-saver. Beginning thirty minutes before the alarm time, the clock simulates the sunrise. Fifteen minutes before the alarm, you have the option of adding nature sounds (I prefer the birds). Within a few days, your body’s natural alarm clock will wake up on its own before the traditional buzzing alarm even begins. (As an added bonus, if you’re anything like me and you still snooze it after this miracle and need the back-up of tool #2, you’ll at least get to wake up to soft light instead of the darkness of early morning.)
#2 – Cell Phone Alarm
I use this not only in the morning, but for reminders throughout the day – what I need at the grocery store, what I need to bring to school for tomorrow’s new project, etc. The one tip I have to is find something soothing to wake up to. My favorite is the first 30 seconds of “Hearing Damage” by Thom Yorke. It’s like waking up to white noise.
I have never had much success with calendars and planners. Prior to getting this datebook, I had barely made it a month before losing or discarding the dozens of them I’d tried. But this datebook by Keri Smith is perfect for the creative mind. Not only does it have monthly calendar pages, but it also has attractive spaces for lists, doodling, journaling, or writing any of the ideas you have that go with the events on your calendar. For the first time in my life, I’ve kept a planner for seven months straight.
These five things keep my days in order. You may not need them or need them all, but for those of us who struggle to straighten the tangled web, they may be just what the doctor ordered.
Use other ideas or tools that you’d recommend? Share them with us!